How Online Notarization Works
Online notarization in the Philippines follows the Supreme Court's Rules on Electronic Notarization. Here is exactly what happens from booking to receiving your notarized document.
- Upload your document. Send us your document as a PDF. No PDF yet? We will help you convert or find the right template.
- Verify your identity. Present one valid government ID during a secure video session, as required by the Rules on Electronic Notarization.
- Appear and sign on video. A commissioned electronic notary public confirms you understand the document and witnesses your electronic signature.
- Receive your notarized document. You get the electronically notarized PDF, recorded in the notary's electronic notarial register.
What happens during the video session
The electronic notary public confirms your identity against your government ID, asks whether you understand and are signing the document voluntarily, and watches you apply your electronic signature. For jurats, you swear to the truth of the document. For acknowledgments, you confirm the signature and your free act. The notary then attaches the electronic notarial certificate and records the act in the electronic notarial register.
What you receive
You receive the electronically notarized PDF. It carries the notarial certificate and can be verified against the notary's register. Keep the file safe the way you would keep a paper original.
Requirements checklist
- Document in PDF or PDF/A format, as the Rules require
- One valid government-issued ID (passport, PhilID, driver's license, UMID, or PRC ID)
- Camera-equipped phone, tablet, or computer with stable internet
- All required signatories available for the same session
Documents that cannot be notarized online
The Rules exclude certain instruments, notably wills and documents intended to take effect upon death. Real property conveyances carry additional registration steps and some registries are still transitioning; we flag these cases during booking so you never pay for a session that will not serve its purpose.